Have you ever feel exhausted on a long day yet you think you have done nothing worthwhile?
You busy yourself with work and drain all of your energy working in your business but you feel that you haven’t accomplished anything.
Time is ticking and you know how valuable time is. When time is lost, you can’t get it back unlike money.
If you are finding yourself getting into this trance, then you should wake up and review your strategies for time management.
As business owners and entrepreneurs, you need to value more of your time and think carefully what things should be done for each passing moment.
So to help you be more productive every day, here are some time management tips for business owners like you.
1. Plan your week ahead.
When you’re already a business owner, you can’t just be a person doing what you feel like at the moment. If you have this mindset, then the more likely you won’t be able to accomplish anything. Plus, there are several people who depend on you – your family, your employees and the people who love your products and services. If you don’t have plans, your business might not grow. Like what Alan Lakein said, “Failing to plan is planning to fail.”
So to have a more productive week ahead, you may want to create a schedule and jot down the things that you need to do. Karyn Greenstreet, the President of Passion For Business LLC, showed how to design your perfect week.
Here is Karyn’s example:
You are not required to create a detailed weekly schedule format, but the point is you should at least have a plan and don’t go working blindly every day.
You may even have a simple schedule such as this:
When planning your week ahead, you can jot it down on your planner or on a spreadsheet, anything you prefer.
2. Stick to your plan but plan to be disrupted.
Not everything goes as planned since there may be disruptions. Do your best to stick to your plans but make sure to allot time for possible disruptions. So don’t bombard your schedule with too much work.
Say for example, you know you could finish four work activities within the day. Make it just three, so that the other activity will be allotted for the unexpected disruption.
These disruptions may be that a client called you up for a meeting, one of your managers needs to talk with you, your friend you haven’t seen for years suddenly visited you in your office, etc.
Because if you bombarded your schedule with too much workload, it would be harder for you to adjust in case there’s a disruption.
But if there’s none, then great, do the next activity you plan to do for the next day.
3. Remove time wasters in your schedule.
Do you think that you’re doing something that you shouldn’t be doing? Then don’t do them. If you are unsure what those time wasters are, please check our Be a Role Model, Not a Superhero podcast. It will help you identify tasks that you should and should not be doing.
According to John Boitnott’s Entrepreneur article, no business is 100 percent productive all day. Read his article to know the reason why.
But if you identified and removed your time wasters in your daily activities, then undoubtedly, your productivity will soar.
John cites the following tasks that may be wasting your time and costing your business money:
- Unnecessary meetings
- Unnecessary reports
- Outdated processes
- Too much communication
- Unimportant data
- Responding to distractions
- Complaining and gossiping
4. Learn how to delegate.
I may now sound like a broken record for always reiterating about delegation in most of my blog posts. But honestly, if you can’t keep up with work that you shouldn’t be doing, then it’s time for you to delegate those activities.
Do you really need to do weekly meetings yourself to evaluate your staff’s performance over the week? Or you can just let your manager handle this matter?
Do you really have to do those accounting and bookkeeping activities? Or you can just outsource this to an accounting agency?
You see, there are so many things that you as the boss shouldn’t do, but you keep doing it yourself. Stop having an employee mindset and start having an entrepreneur mindset.
5. Do less talk with your employees.
You want to be a nice boss as possible to your employees, so you always talk
to them and check how they are doing. But this doesn’t help you at being productive at all, as well as to your employees.
RELATED: Are You a Bad Boss? 10 Ways to Tell
I used to always check how my employees are doing every day (one of my companies has a small team) and I’m always asking them how could I help. Until those conversations reach up to 3 or 4 hours of work.
I realised that I’m doing bad than good after one of my employees requested me if we could have our discussions wait until 30 minutes before ending the day, since they still got some deadlines to catch up. See how I’m not only wasting my time but also the time of my employees – even if I have the goodest intentions of checking how they are doing.
But after contemplating on it, it would really be better for me and for everybody else if we do less talk. It’s not bad to check your employees, but if they are already familiar with the work and they can really handle themselves well, leave them be and do your own thing.
So how do you manage your time? Would you like to add more time management tips for business owners like you? Let me know your thoughts and comment below.